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Fremantle Multicultural Centre


Annual Budget: $750,001-$1,500,000
Number of Paid Staff: 21 - 50
Number of Volunteers: 6-20
Community Segment: Mental Health, Human Services, Shelter & Residential Care

Current Board Size: 4-7
Board Meetings (frequency): Monthly
Board Meetings Held: At Night
State where Board Meetings Held: Western Australia
Local Government Area:

Any further information about this vacancy:

FMC designs and delivers services that aim to build capacity and improve outcomes for migrants and refugees from a diverse range of cultural and linguistic backgrounds. We provide crisis accommodation services, mental health services and settlement support as well as a number of regular programs

Our Position

We are looking for a new member to join as Board Secretary. Aside from normal board duties, this role manages agenda and minutes, and provides oversight over governance and legislative requirements in partnership with the Chair and CEO.

Duty Statement

  • Develop meeting agendas in consultation with the Chair
  • Ensure minutes are taken of all Board meetings and that
    • minutes are properly written up, distributed and filed
    • minutes of the previous meeting are accepted and sign them as such.
  • Make sure a list of correspondence “in” and “out” is presented at Board meetings (The CEO is delegated to manage correspondence)
  • Provide oversight over maintenance of organisational policies and procedures
  • Preparing formal notices required for meetings and for the business to be conducted at meetings;
  • Maintaining on behalf of the Association, a register of members, and recording in the register any changes in the membership, as required under section 53(1) of the Act (The CEO is delegated to manage membership register)
  • Maintaining on behalf of the Association an up-to-date copy of the constitution rules, as required under section 35(1) of the Act
  • Maintaining on behalf of the Association a record of Board members and other persons authorised to act on behalf of the Association, as required under section 58(2) of the Act. (The CEO is delegated to manage a record of board members)
  • Ensuring the safe custody of the books of the Association, other than the financial records, financial statements and financial reports, as applicable to the Association

Role: Secretary
Area of Expertise Being Sought: Administration and governance
Targeting: Not supplied

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