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Coolangatta Senior Citzens Centre Inc.

http://www.coolangattaseniors.com.au

Annual Budget: $75,001-$250,000
Number of Paid Staff: 1 - 3
Number of Volunteers: 21-100
Community Segment: Sport & Recreation, Health

Current Board Size: 4-7
Board Meetings (frequency): Monthly
Board Meetings Held: During Day
State where Board Meetings Held: Queensland
Local Government Area: Gold Coast City Council

Any further information about this vacancy:

Coolangatta Senior Citizens Centre has been providing social and recreational services to residents and visitors to Tweed/Gold Coast since 1977. We offer a wide range of social, recreational and emotional activities 7 days a week. We have a strong membership of over 1200+ per year. We are looking for board members who believe in our mission "A friendly place of fun, learning and activities for adults". We focus on wellness and improving wellbeing through social connection. Our association has a manager and maintenance/activity officer who run the day to day. We need you to help us focus on our strategic direction, ensure funds for our purpose and make sure we meet our legal obligations.

ROLE OF THE CHAIRPERSON

The Chairperson will

  • Ensure all meetings are held in accordance with the requirements of the Constitution and accepted procedural standards;
  • Encourage other Committee members to attend all meetings;
  • Draw up an agenda for each meeting with the assistance of the Secretary and/or Manager/Coordinator of the Agency;
  • Prioritise agenda items and if necessary, indicate time limits for discussion for each item;
  • Ensure there is a quorum attending meetings to ensure each meeting can proceed
  • Chair each meeting through discussion of the agenda, guiding relevant discussion and decision making processes
  • Sign minutes for each meeting once they have been confirmed by Committee members as an accurate record of the previous meeting
  • Ensure all Committee members are aware of the legal requirements of the Agency and adhere to these requirements
  • Act as spokesperson for the Agency and Committee and delegate this responsibility, where required, to the appropriate Committee member of Manager/Coordinator of the Agency
  • Maintain regular contact with the Manager/Coordinator and staff members of the Agency to ensure currency of information and advice about the Agency’s operations
  • Ensure copies of the registered constitution, Agency policy and procedures and minutes of the Management Committee’s meetings are available for each meeting;
  • Ensure copies of the registered constitution, Agency policies and procedures and minutes of the Management Committee’s meetings are made available to any member of the Agency
  • Ensure the Committee undertakes regular reviews of the Constitution and Roles and Responsibilities of the Committee Members are current and reflect operational requirements for the Agency and
  • Ensure all new members of the Management Committee receive an Orientation to the Committee and Agency.

ROLE OF THE TREASURER

The Treasurer will ensure

  • Accounts are correctly maintained and account records are maintained in a safe area;
  • Monthly and quarterly financial reports are produced and presented at monthly and quarterly Management Committee meetings for discussion and ratification;
  • Monthly and quarterly financial reports include activities or situations which require the attention, discussion and action of the Management Committee;
  • Dispersal of funding is accounted according to Constitutional and financial requirements;
  • Financial reporting requirements of funding bodies are met;
  • Account records of the Agency are prepared for an external audited on an annual basis and
  • Account records showing the financial position at the end of the preceding financial year are submitted to members at the Annual General Meeting.

ROLE OF THE SECRETARY

The Secretary will:

  • Take accurate minutes of Committee proceedings and resolutions of all meetings and ensure minutes are properly filed;
  • Maintain a current register of all Members and Committee members;
  • Compile a correspondence list including letters and brochures received and sent and bring to the attention of the Chairperson any correspondence requiring attention;
  • Ensure all correspondence is filed and available for any Committee members to examine;
  • Maintain the Management Committee Orientation kit and provide a copy to all new Committee members on appointment at the direction of the Chairperson; and
  • Ensure all reference manuals and materials are maintained and up-to-date.

ROLE OF OTHER COMMITTEE MEMBERS

Other Committee members will:

  • Attend Committee meetings;
  • Assist the Chairperson, Treasurer or Secretary in undertaking their duties, as requested;
  • Act as a spokesperson for the Committee when requested by the Chairperson;
  • Support Centre staff, members and volunteers when requested by the Chairperson or resolved by the Committee
  • Participate in and/or chair sub-committees or work groups as determined by the Committee;
  • Sign letters or documents on behalf of the Committee when delegated by the Committee and
  • Undertake any other tasks as required by the Committee.


Role: Chair, Treasurer, Secretary, General Board Member
Area of Expertise Being Sought: Accounting, Community Specialist, Consulting, Strategy & Development, Fundraising, Law & Legal Services, Marketing & Communications
Targeting: Seniors/Retired People
Payment: Nil - honorary role

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