Early Communication with Unsuccessful Candidates
Acknowledging applications leaves a positive first impression of your organisation on candidates. There are a couple of options for acknowledging applications, often your approach will be based on the size of the candidate field you attract. Below are some examples to get you started.
Unsuccessful not shortlisted for interview
Thank you for your application for the position of {Job Title} with {Organisation Name}.
We received a large number of applications from highly qualified candidates and are currently in the process of shortlisting candidates for interview. If you are among the shortlisted candidates, you will be contacted by telephone, to arrange a suitable interview time. If you do not hear from us within the next two weeks, unfortunately your application has not been successful.
I would like to take the opportunity to thank you again for your interest in our business and wish you every success in your future employment endeavours.
Unsuccessful Advice - No Interview
Thank you for your application for the position of {Job Title} with {Organisation Name}, we received a large number of applications from highly qualified candidates and the selection process was a demanding task.
Unfortunately, on this occasion your application has not been successful.
I would like to take the opportunity to thank you again for your interest in our business and wish you every success in your future employment endeavours.
Unsuccessful Advice - Attended Interview
Thank you for taking the time to attend an interview at {Organisation Name} on {Date}. As mentioned at the interview, we received a large number of applications and interviewed the most qualified of the candidates.
Unfortunately, on this occasion you have not been successful for the position of {job title}.
We appreciate that attending interviews is a time and energy consuming process and our selection team enjoyed meeting with you and wanted to thank you for giving us the opportunity to learn more about your skills and accomplishments.
We are likely to be advertising more positions in the coming months. We hope you'll keep us in mind and we encourage you to apply again. Finally, thank you again for your interest in our business and we wish you every success in your future employment endeavours