Ten tips to securing a better insurance deal
It is a fact that most insurance costs have risen and many have done so
substantially. These days, it is not uncommon for insurers to request a
great deal of information from you prior to making a decision to insure
your organisation. The insurer could then decide not to offer you
At the moment there is no doubt that the advantage is with the
insurance companies. To help level the playing field a little, here are
some tips that may help your group in securing a better deal on your
- Prior to seeking a quote, check your current insurance policy (if
you have one) and assess whether or not the policy is actually what you
need. (In some states incorporated associations are required to hold a
public liability policy with $10 million cover. If you have a policy of
$30 million – do you need it?). Seek guidance from a professional
insurer or lawyer.
- Check to see if you are covered for public liability by a blanket
government or funding body scheme. In some states, some government
departments will cover groups who receive funding from them. If you are
included in a blanket coverage scheme, check your own insurance cover
and see if you are now over-insured. There may be some components of
your individual policy that you can scale back. Again, seek advice.
- Give the insurer a reason to provide you with a quotation. Every
insurer has basic underwriting guidelines, but these guidelines do not,
and cannot, address every situation that is likely to arise. Emphasise
your organisation's credibility, the length of operation and your
prevention and risk reduction programs. Demonstrate how your group has
developed a risk management plan and how you have completed a review of
your organisation to identify and deal with possible risks. (See the Risk management: 10 steps to a safer organisation help sheet
for more information on how to do this.)
- If you already have a quote or an existing policy, let the other
insurer know. This can provide an insurer with valuable knowledge – for
a start they know that someone considers you are worth insuring. It also
provides an opportunity for the insurer to beat the other quotation.
Use the other quotation to negotiate more favorable terms. Again, make
sure you emphasise the fact that you have established a risk management
plan, have reviewed it since the last policy was signed and have worked
harder to minimise or eliminate risks.
- Plan for the insurer to review your requirements. Don't wait
until the last possible moment to get a quote. Allocate time in your
diary to review your insurance at least six weeks prior to renewal –
even earlier where possible. If you request quotes from an insurer well
in advance of the desired coverage date, the insurer has a chance to
review the submission and ask questions and so do you. The lead-time
also gives your organisation a chance to understand the features of the
insurance product, to obtain competing quotations, and to compare
- Be thorough and complete all the questions in the forms. We know
that this can be a time consuming task if you are seeking four or five
quotes but every question on an application form is important to the
insurance company. An incomplete application will either be declined
outright or sent back to your organisation for completion, taking up
- Attach supporting information if required or if you think it will
add support to your application. List any enclosed items in your cover
letter and ensure that each item is in the package prior to mailing. For
example you may (if you have one) include an annual report or a copy of
your risk management policy and action plan.
- Provide accurate and truthful information, preferably in writing.
Be honest. Whatever you do don't provide false or misleading
information. Not only could this be discovered prior to a quote being
provided, which will probably lead to the insurer declining to offer a
quote, but in the situation where you end up making a claim it will
probably be discovered by the insurer. At this point it is likely the
insurance company could deny the claim because you have provided false
information, and your organisation is deprived of the protection that it
thought it had paid for.
- Put yourself in the shoes of the insurer. Think of the likely
questions the insurer will ask and prepare your reply prior to
requesting a quote. Then when you are required to provide any necessary
explanation for the answers on the application for and/or any unique
exposures that your organisation may have, you can do so immediately.
This gives an immediate impression to the potential insurer that you act
professionally and are aware of your needs. If you are required to
provide further information do so promptly.
- Negotiate quotation terms with respect. Remember that you are
seeking the quotation from an insurer who is not obliged to provide
coverage. The insurer may provide a clearly unacceptable quotation but
this may occur due to an error, unreasonable underwriting guidelines, or
a total misunderstanding about the risks involved in your operations.
While you should question the basis of the quotation and try to alter
the terms, do so in a way that will not alienate the insurer.
While you may not accept the quotation, you do want to give the insurer
every reason to want to provide insurance. If an insurance quotation is
unacceptable, don't accept it as the final say – offer suggestions that
will improve the terms. For example, if the insurer refuses to cover an
activity, offer to institute an insurer-approved risk management plan as
a condition of coverage or accept a higher excess. Show that you can be
flexible and that you are willing to work with the insurer to find a
- And one extra tip for good measure: if the cost of obtaining
insurance is high for your organisation and will create a cash-flow
problem, explore if the premium can be paid monthly, possibly using a
credit card if your organisation has one. That way you get to spread the
cost over a full year, rather than one lump sum, up-front. And by
paying by credit card, you may get some interest free days.
If you still find that the premium is too high, then you will need to
increase your fundraising activity to build funds to pay for the
increase. This is a specific campaign that can demonstrate to your
"donors" where funds are being directed. Explain the situation and
outline the cost of the insurance policy.
It is strongly recommended that all
community groups begin the process of implementing a Risk Management
Policy immediately. For more information on how to do this and to get an
online quote, visit Our Community's Insurance & Risk Management Centre.