Acceptable Use of Electronic Media Policy
Community organisations rely heavily on electronic media for daily operations. This includes email, internet access, mobile devices, and social media. The Acceptable Use of Electronic Media Policy sets out clear expectations for staff, board members, and volunteers. It outlines how to use these tools responsibly, respectfully, and legally. The policy is designed to protect both individuals and the organisation by promoting good digital communication practices and preventing misuse.
Last updated April 2020
What is an Acceptable Use of Electronic Media Policy?
An Acceptable Use of Electronic Media Policy is a formal document that outlines how members of an organisation should use digital tools such as email, internet, mobile devices, and social media. This policy helps ensure that staff, board members, and volunteers use electronic media in ways that are appropriate, respectful, and aligned with the organisation’s values. It provides clear guidance on what is considered acceptable and unacceptable behaviour when communicating or accessing information online. Having a media use policy in place reduces the risk of misuse, protects organisational data, and supports safe and professional digital communication across the organisation.
Why your organisation needs an Acceptable Use of Electronic Media Policy
You organisation needs an Acceptable Use of Electronic Media Policy to protect their people, systems, and reputation. As staff, volunteers, and board members increasingly rely on email, internet access, mobile devices, and social media to perform their roles, it is essential to set clear expectations around how these tools should be used. A well-defined electronic media policy helps prevent inappropriate communication, data breaches, misuse of resources, and potential legal or reputational risks. It also promotes consistency across the organisation by providing clear rules on digital conduct, privacy, and responsible use of workplace technology. With a policy in place, community groups can build a culture of trust, safety, and accountability in all electronic communications.
ICDA Policy Bank
The ICDA website hosts over 80 policy templates that your organisation can adapt and use. Check out the full suite of policy templates here.