AGM Compliance Checklist Tool

This tool is designed to help boards, secretaries and governance officers confidently plan and run an Annual General Meeting (AGM) in line with legal and constitutional requirements. It provides a simple yet comprehensive checklist of essential compliance questions covering timing, notice, quorum, agenda, voting, elections and reporting.

For each topic area, the checklist prompts users to record the key rules (for example, minimum notice periods, quorum numbers, nomination deadlines) alongside clear notes or answers relevant to their organisation. This makes it easier to:

  • Verify your AGM is held at the correct time and frequency

  • Ensure members receive proper notice with all required information

  • Check quorum requirements are met

  • Clarify the mandatory business and how members can participate

  • Confirm voting eligibility, methods and proxy rules

  • Manage board elections according to your rules

  • Ensure required reports and presentations are prepared and delivered

The completed checklist serves as a practical reference before, during and after the AGM - helping you run a smooth, compliant and transparent meeting.

How to use this tool: This checklist has been designed for you to complete prior to your AGM. Refer to your constitution, model rules, or any relevant legislation (such as the Corporations Act 2001 (Cth) or your state or territory Associations Incorporation Act) to find the answers to these questions and ensure you are compliant.

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