Induction Checklist

BEFORE START DATE

• Employee advised of start time, date, location, and reporting person.
• Building pass and uniform organised (if required).
• Signed contract received.
• Phone arranged
• Workspace and desk organised.
• Computer/Laptop & IT access arranged.

DAY 1

• Complete corporate induction (including evacuation training if required).
• Greeting and quick tour of office.
• Walkthrough of the Employee Manual.
• Manager’s overview:
  • Organisational structure.
  • Team structure and overview.
  • Team members.
  • Role of Manager.
  • Employee’s role and induction programs.
  • Key duties and priority projects.
  • Current issues.
  • Best way of reporting.
  • Introduction of buddy.
  • Office etiquette.
  • IT and communications systems.
  • Office introductions.
• IT access and systems:
  • Computer setup & network access.
  • Login, passwords, and email address.
  • Access and training arranged for systems (e.g., SharePoint, HR system, CRM, others).
  • Workspace & telephone system.

• Security and access:
  • Photo ID.
  • Key and building access.
  • Telephone directory.
  • Complete online directory details.
• Office facilities and services:
  • Mail arrangements.
  • Location of toilets/showers.
  • Stores and stationery.
  • Car parking.
  • Kitchen/Lunch room/Meeting rooms.
  • Public transport.
  • Bike facilities.
  • Photocopier/printer.
  • Office and desk filing systems.
  • Office stationery.
  • Other facilities.
• Forms & documents sent to HR:
  • Completed forms as required in Corporate Induction.
  • Confidentiality Agreement.
  • Tax File Number.
  • Superannuation Choice Form.
  • New Employee Details (Next of Kin, Bank Account).
  • Qualifications, Certificates, Licences.
  • Copy of Fair Work Information Statement.
  • Visa check (if working visa is required).
• Employment information discussed:
  • Code of Conduct.
  • Emergency contacts and procedures.
  • WHS Induction Checklist and specific WHS requirements.
  • Work arrangements (full-time/part-time/casual).
  • Hours of work (start/finish/bandwidth).
  • Probation.
  • Key policies (e.g., Bullying, Performance Management, Training).
  • Leave provisions and absences.
  • Payroll processes (pay calendar, pay period cut-offs, payslips).

• Position:
  • People and relationships
  • Introductions
  • Handover
  • Position description and context of position
  • Performance / KPI setting
  • Priority projects / duties
  • Equipment and tools

WEEK 1

• Office buddy assigned:
  • Nearest cafes, lunch spots, parks.
  • Daily debriefs and weekly catch-ups.
  • Public transport and other local facilities.
• Meet with team members:
  • Role of staff in the team.
  • Key projects for other team members.
  • Challenges for the team.
  • Team communication.
• Meet with work unit admin staff:
  • Office systems and processes.
• Meet with CEO:
  • Organisation history.
  • Vision and strategy.
  • Structure and culture.
  • Office layout.
  • Social and environmental goals.
• Organisation-specific areas discussed.
• Corporate induction completed.

MONTH 1

• Follow up on uncompleted tasks.
• Meet with Manager/Team Leader:
  • Key HR and finance responsibilities.
• Work unit planning and reporting.
• Professional learning:
  • Training needs identified and compulsory training completed/arranged.
  • Procedures, forms, website access.
• Performance measures/KPIs established.
• Probation process and any specific requirements discussed.
• Relevant organisational policies, procedures, and delegations:
  • Location of policies on the website.
• Business cards (if relevant).
• Organisation-specific issues discussed.